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Job Details

Executive Assistant II

Requisition #: 187983
Location: Johns Hopkins Health Care, Baltimore, MD 21201
Category: Clerical and Administrative Support
Work Shift: Day Shift
Work Week: Full Time (40 hours)
Weekend Work Required: No
Date Posted: June 5, 2019

Johns Hopkins Health System employs more than 20,000 people annually. When joining the Johns Hopkins Health System, you became part of a diverse organization dedicated to its patients, their families, and the community we serve, as well as to our employees. Career opportunities are available in academic and community hospital settings, home care services, physician practices, international affiliate locations and in the health insurance industry. Great careers continually advance here.

The Executive Assistant is an individual that is crucial to the success of an Executive’s ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department. Performs a range of straightforward assignments related to discipline. This position will be expected to competently execute day-to-day administrative tasks as assigned by various department staff and assist with a variety of departmental projects.

The Executive Assistant position reports to the Vice President for the US Family Health Plan and the Vice President for Innovation. Performs project management, event planning, general secretarial, financial, budgetary, and administrative duties. Other duties include composing and typing complex documents, utilizing SAP to submit/track expense reports, office supply orders check requests & purchase orders, gathering and interpreting information to develop complex documents, preparing and distributing presentation materials, maintaining and monitoring departmental expenses and budgets. Responsibilities also include implementing and maintaining appropriate office protocol and organization, assisting senior project manager with managing projects. The executive assistant also assists with a variety of special projects.

Requirements:

A. Education

High school diploma or equivalent required. Associate’s degree preferred. Requires specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.

B. Knowledge:

Has working knowledge and experience in own discipline and broadens capabilities. Continues to build knowledge of the organization, processes and customers.

Has in-depth conceptual and practical knowledge in administrative functions and basic knowledge of related disciplines.

C. Skills:

Proficient PC skills and demonstrated ability to use various software applications to include word processing, spreadsheet and database management applications.

Requires strong interpersonal skills to handle sensitive and confidential information. Demonstrates poise, tact, and diplomacy to interact with diverse groups of people within the company and from outside agencies. Requires self-motivation, demonstrated ability to work independently and to make good decisions/judgment as related to various situations

D. Required Licensure, Certification, Etc.:

N/A

E. Work Experience:

Requires at least six years of experience. Level at which career may stabilize for many years or even until retirement

Johns Hopkins Health System and its affiliates are Equal Opportunity/Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, sex, age, national origin, disability, protected veteran status, and or any other status protected by federal, state, or local law.

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