Sr IT Project Administrator
Requisition #: 516563
Location: Johns Hopkins Health System, Baltimore, MD 21201
Category: Information Technology
Work Shift: Day Shift
Work Week: Full Time
Weekend Work Required: No
Date Posted: April 27, 2022
Sr. IT Project Administrator
Exempt, Pay Grade I9
Johns Hopkins @ Mt Washington, 5801 Smith Ave., Davis Bldg., 2nd Floor
Baltimore, MD 21209
The responsibilities listed below are typical examples of the work performed by this position. Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.
1. Leads one or more IT related projects within the constraints of scope, quality, time and cost to meet the specified requirements to the satisfaction of the customer Coordinate the people, work and resources involved.
a. Leads the people, work and resources involved.
b. Assigns resources necessary to carry out the project.
c. Gather information to plan, organize, direct, implement and evaluate requirements and tasks.
d. Ensure all requirements and objectives are properly documented at project onset.
e. Identify deviations from the plan
f. Escalate decisions and unresolved issues.
2. Owns project documents and communication plans.
a. Maintains project documents which may include scope documents, project plans, project charters and communications plans, within the established PMO process.
b. Maintains issues list and coordinates the resolution.
c. Effective use of PMO project management system.
COMMUNICATE EFFECTIVELY WITH ALL PROJECT PARTICIPANTS
1. Understand project interdependencies and shared responsibilities for resource management that may span multiple IT disciplines.
a. Work proactively through facilitation and communication to minimize conflicts.
b. Identify and communicate areas where resources allocation is not aligned with the need.
c. Communicate needs for resources to managers throughout the organization.
2. Adapt to issues that have the potential to impact project milestone dates. Be prepared to communicate changes in plans to accommodate.
a. Anticipate political sensitivities and communicate appropriately.
b. Be flexible to accommodate changing climates both within and outside the organization.
c. Serve as escalation point for issues that arise.
3. Communicate project status, issues, budget.
a. Prepare status reports, presentations appropriate for various levels of management and staff.
b. Present coherent reports on project status and budget.
c. Create and distribute meeting documents including agendas, minutes and issue lists.
SCOPE AND BUDGET MANAGEMENT
1. Creates budgets associated with projects for review by project stakeholders.
a. Develops project budgets not to exceed bottom line expenditures without variance approval.
b. Reports financial status to appropriate project participants.
2. Oversees the procurement process and identifies potential budget issues.
a. Research pricing and financing options of capital and operating costs.
b. Use a systematic approach to preparing RFPs, comparing options to business needs, researching vendor's stability and references.
DEVELOP PROJECT REQUIREMENTS
1. Facilitate project requirements development and tracking.
a. Document and catalog project requirements.
b. Conduct project requirements gathering efforts.
c. Gather end-state goals and objectives
d. Gather and record success criteria for implementation.
2. Create and review data gathered for overall project justification.
a. Create needs analysis documentation.
b. Gather data for budget estimates, scope, resource and implementation time estimates.
c. Ensure that software/hardware solution aligns with business requirements throughout implementation process
3. Develop prioritization process
a. Develop a business justification for the project. Justification should include possible ROI or alignment with businesses strategic initiatives.
BS degree preferably in information systems, business administration, management or project management. Work experience may be substituted for degree where appropriate.
Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits = 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.
Required Experience: Requires demonstrated 5 years IT Experience with 2 years of Project Administration. Additional education and/or participation in large scale projects may be substituted for experience.
Preferred Job Qualifications:
Knowledge in the assigned IT environments. Project Management Certification is preferred.
Knowledge, Skills, & Abilities (KSA's):
1. Possess all requisite knowledge, skills, and abilities as posted in the supplemental section.
2. Effective meeting management, presentation, time management and communication skills.
3. Ability to plan, organize, direct, implement and evaluate processes to lead people and manage resources to achieve desired result.
4. Goal oriented, pragmatic, self-disciplined.
5. Ability to facilitate meetings.
6. Comfortable interacting effectively with all levels of management.
7. Ability to monitor and evaluate information, and to make necessary adjustments to procedures and program implementation.
8. Awareness of need for timely communication, able to identify potential barriers and strategies, .
9. Ability to synthesize and integrate information.
Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
Johns Hopkins Health System and its affiliates are drug-free workplace employers.
Johns Hopkins Medicine.