Supply Chain Coordinator I
Requisition #: 573886
Location: Johns Hopkins Bayview Medical Center, Baltimore, MD 21201
Category: Support Services (Services/Trades)
Work Shift: Day Shift
Work Week: Full Time
Weekend Work Required: Yes
Date Posted: Aug. 17, 2022
Reporting to the Manager/Supervisor, Supply Chain Operations, this role is responsible for the timely and accurate receipt, unpacking and restocking of all supplies and small equipment for the assigned entity. The role is responsible for the receipt, unpacking and put away of supplies for institution, as well as ensuring assigned areas have sufficient supply to sustain operations until the next scheduled restocking event through accurate ordering for the next day’s delivery and management of secondary replenishment from the hospital’s central storeroom prior to concluding the restocking procedure for the unit. This position will ensure all inventory management hardware and software is functioning properly on assigned unit, and will communicate and escalate clinical or administrative issues on assigned units.
Other responsibilities include:
- Monitors inventory movement within supply area and requests changes to materials leaders to remove slow moving items or increases par levels for fast moving items
- Reviews unit prior to completing restocking procedure for low inventory items and subsequently issues and retrieves supplies from central storeroom before exiting the unit
- Participates in the daily unloading and loading of the truck from the Consolidated Services Center in an effort to ensure an on time arrival and departure of all supplies across the health system
- Manages the restocking of supplies for the hospital’s emergency carts, including the review of expired or short dated items. Restocking procedure should not exceed more than 40 minutes per cart
- Completes the restocking of all supply areas with a productivity rate 52 lines/hour
- Attends daily huddles to receive work assignments and instructions
- Responsible for checking, flagging and removing all short dated or expired product from supply area
- Retrieves, disinfects and redistributes small equipment for institution
- Ensures that supply areas are kept neat and orderly to comply with Joint Commission regulations
- Fields requests from departmental customers and directs them to appropriate materials management channel for resolution of request
- Supports the hospital’s inbound receiving process by reviewing, sorting a verifying the contents of all inbound parcels followed by the entry of a goods receipt in the hospital’s ERP system and concluding with the delivery of parcel to the unit
Education: High school diploma or GED.
- Work requires knowledge of departmental policies and procedures, inventory stocking and distribution
- Knowledge of customer services protocols is required
- Knowledge of healthcare supplies and materials management operations are preferred
- Good communication skills needed to effectively with peers, management, departmental stakeholders, patients, staffs and visitors is required
- Familiarity with computer systems and the ability to type.
- Sound problem-solving skills.
- Ability to take direction and follow institutional guidelines and procedures
- Ability to be flexible to meet schedule needs, and handle frequent unpredictable changes.
- Ability to work as a committed team member by contributing in a positive, enthusiastic, engaged and collaborative manner
- Ability to read, write and have the mathematical ability at a 12th grade level is required
Required Licensure, Certification, etc.: N/a
Work Experience: Six months of prior professional work experience required. Experience in a warehouse, hospital supply chain or customer service role preferred.
Machines, Tools, and Equipment: Materials management handling equipment, inventory management systems, hand held computers, bar code scanners, calculators, computers, etc. Basic communication equipment. Appropriately and safely uses recycling (cardboard) compactors.
Budget Responsibility: Effectively uses hospital resources within control.
Authority/Decision Making: Makes decisions as required to ensure department is operating within department policies and procedures.
Supervisory Responsibility: None.
- Uses knowledge of distribution and logistics practices to evaluate and resolve problems related to inventory and supply availability.
- Engages with departmental stakeholders to review and improve operational efficiencies.
- Knowledge of materials management information systems to meet the needs of customers and employees of the department.
- Generation and interpretation of daily pick tickets.
- Use of handhelds with appropriate interpretation of items and units of measures.
- Use of ERP to accurately record parcel receipts into system.
- Works in a general warehouse environment, but may experience occasional discomfort due to cold, heat, noise, and poor ventilation.
- May have to lift heavy boxes or operate material handling equipment.
- Work requires standing, walking, lifting up to 70 lbs. or pushing/pulling up to 250 lbs. for the entirety of shift.
- Work may require the use of protective gear such as safety glasses, shoes, isolation gowns, masks, gloves, etc.
Johns Hopkins Medicine.