Executive Assistant I - EXEC DIR Provider Relations & Credentialing

The Executive Assistant is an individual that is crucial to the success of an Executive’s ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department. Performs a range of straightforward assignments related to discipline. This position will be expected to competently execute day-to-day administrative tasks as assigned by various department staff and assist with a variety of departmental projects.

Job Responsibilities:

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department.
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis-à-vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.

Requirements:

Education:

High school diploma or equivalent required. Associate’s degree preferred. Requires specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.

Skills:

Proficient PC skills and demonstrated ability to use various software applications to include word processing, spreadsheet and database management applications.

Requires strong interpersonal skills to handle sensitive and confidential information. Demonstrates poise, tact, and diplomacy to interact with diverse groups of people within the company and from outside agencies. Requires self-motivation, demonstrated ability to work independently and to make good decisions/judgment as related to various situations

Work Experience:

Work requires three (3) years of related experience supporting mid to upper management level executives.

Salary Range: Minimum 24.32/hour - Maximum 40.16/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.