Events Specialist

At Johns Hopkins All Children’s Hospital, we offer first-class pediatric care, along with the best lifestyle anyone could imagine. In the heart of Tampa Bay, our main campus and state-of-the-art facility is located in downtown St. Petersburg, Florida, and just minutes from restaurants, beautiful beaches, sports arenas, and a multitude of family activities. We are committed to cultivating, nurturing, and hiring the best talent for our organization and believe every person makes a difference in the lives of our patients and their families. We think you're going to love it here!

What Awaits You?

• Hybrid schedule
• Free onsite parking
• Career growth and development
• Tuition Assistance for you and your dependent child
• Diverse and collaborative working environment
• Comprehensive and affordable benefits package

Summary

Independently coordinates the planning and execution of assigned, routine organizational events and special events. Manages event logistics, scheduling, vendor coordination, budget tracking, stakeholder communications, and on-site activities to ensure events are delivered effectively and in accordance with established plans and procedures. Works collaboratively with internal teams, vendors, volunteers, and stakeholders and provides administrative and operational support throughout the event lifecycle.

Essential Functions

Coordinates assigned events and event-related activities, including timelines, schedules, logistics, materials, and operational requirements.

Supports event logistics, including venue arrangements, room setup, equipment, catering, technology, transportation, and other event services.

Coordinates with vendors and service providers to confirm arrangements, schedules, deliverables, and event requirements.

Tracks event budgets and expenses, maintains financial records, processes invoices, and escalates discrepancies or budget concerns as appropriate.

Communicates with internal stakeholders, committees, vendors, volunteers, and other event participants to provide information and coordinate event requirements.

Supports event-day operations, including registration, setup, materials, vendor coordination, troubleshooting, and other assigned activities.

Maintains event records, schedules, checklists, correspondence, contact information, and other documentation to support effective event planning and execution.

Assists with volunteer and event staff coordination, including scheduling, communications, preparation, and assignment of event responsibilities.

Collects event feedback and information and assists with post-event reporting, reconciliation, and evaluation.

Performs other event-related activities and special projects and supports continuous improvement of event planning and coordination processes.

Participates in and manages special projects as needed.

Qualifications

Bachelor's Degree (Required)

One year of relevant education may be substituted for one year of required work experience, or one year of relevant professional-level work experience may be substituted for one year of required education.

Minimum 2 Years of Experience directly related to the designated program required. (Required)

Knowledge of event planning, coordination, logistics, and operational practices.

Salary Range: $25.32/hour - $40.52/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.