Accounts Payable Supplier Coordinator II

Summary

Responsible for maintaining accurate, complete, and compliant supplier records. This role supports supplier onboarding, maintenance, and validation activities to enable timely and accurate payment processing while adhering to institutional policies, internal controls, and regulatory requirements. Performs transactional supplier master activities in accordance with established procedures, ensuring required documentation is complete, system validations are performed, and data is properly recorded and retained. The role collaborates with Accounts Payable and internal stakeholders to research and resolve supplier data issues and promptly escalates exceptions, discrepancies, or potential compliance concerns to ensure data integrity, fraud prevention, and audit readiness across the enterprise.

Job Functions

Review supplier self-registration portal submissions and verify that required documentation is complete, accurate, and compliant prior to establishing or updating supplier records for both domestic and foreign suppliers.

Process supplier master setups and maintenance requests in the ERP system in accordance with established procedures, internal controls, and segregation of duties requirements.

Perform required supplier validation activities, including review of OFAC, TIN match, and other system verification reports, and document results as required.

Review and validate 1042 affidavit documentation for completeness, accuracy, and current (non-expired) status; track and report compliance.

Review manual supplier master requests or exceptions routed outside of the supplier self-registration portal to ensure appropriate documentation is provided prior to processing and escalate items that do not meet requirements.

Identify, document, and promptly escalate unusual activity, discrepancies, or potential fraud indicators related to supplier information, including banking changes, payment redirection, duplicate suppliers, or inconsistent documentation.

Support research and resolution of returned or rejected payments by gathering documentation and transaction details and coordinating with appropriate internal teams.

Respond to supplier and internal user inquiries related to supplier master status, documentation requirements, and request follow-up within established service level expectations.

Maintain the confidentiality, security, and integrity of supplier and financial data in accordance with institutional policies and data protection standards. Adhere to established supplier master procedures and contribute feedback on processing issues or recurring errors to support continuous improvement efforts.

Support audit and compliance activities by retrieving documentation, providing transaction-level detail, and maintaining audit-ready records.

Proactively work with the Supplier Master Team, Supplier Master Lead, and Accounts Payable leadership to identify areas for process improvement and implement solutions.

Qualifications

High School Diploma/GED or equivalent (Required)

Minimum 2 Years of Experience in Accounts Payable, supplier master data, or related financial operations (Required)

Salary Range: $22.33/hour - $36.86/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. I

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.