Clinical Data Specialist II

Position Summary:

The Data Specialist assists in the review of patient information and medical records. This role assists with inquiries, providing information about medical records and addressing concerns. The Data Specialist is required to complete accurate input of patient demographics information, medical histories, diagnoses, treatments, and outcomes transcribing from electronic medical records into registry software. Support coding and classification activities by gathering relevant patient data. This role reports to the Registry Manager.

Competencies:

Education:

Requires successful completion of

a) r Associate’s degree from an accredited School OR

b) two years of work experience

Coursework of two semesters of “Human Anatomy & Physiology” preferred

Knowledge:

• Requires knowledge of anatomy, physiology, medical terminology
• Knowledge of registry codes, data entry, and criteria for reporting cases
• Microsoft Office Suite, virtual meeting applications
• Knowledge of Healthcare Insurance Portability and Accountability Act (HIPAA)
• Assists in case inclusion/exclusion.
• Reviews, identifies and accessions reportable cases from pathology and the hospital’s disease index
• Abstracts data required under supervision, including information available through multiple hospital systems and from necessary external sources
• Assist with maintaining patient follow-up
• Review medical record documentation, abstract, and enter clinical data into registry software
• Ensure timeliness, completeness, and accuracy of data entry in accordance with guidelines
• Maintain ability to effectively utilize Microsoft Office and department specific software applications to perform work
• Provides administrative support to registry department as directed
• Data quality and review: correction of missing, incomplete, and invalid data fields
• Meet agreed upon data abstraction deadlines to comply with regulatory / stakeholder requirements
• Maintain compliance in protecting patient confidentiality when reviewing, communicating, and accessing clinical data
• Collaborate with other members of respective registry data team to create and maintain data in a confidential manner
• Performs other related duties as assigned

Skills:

• Must be comfortable with, but not limited to: Microsoft Office Suite, web-browsers, email, electronic health records, online collaboration software, virtual meeting applications 
• Must be familiar with various technologies such as, but not limited to security (e.g., Citrix), data collection/abstraction, encoders, web-based applications 
• Strong interpersonal skills and ability to effectively communicate with team members
• Up-to-date understanding or experience with clinical registries and research
• Ability to work in a dynamic, team-oriented environment 
• Ability to work independently and be self-directed
• Ability to work under pressure to meet submission, project and reporting deadlines 
• Ability to work in a fast-paced academic teaching hospital

Required Licensure Certification, etc.: None.

Work Experience:

• Minimum of two years of related healthcare experience or data entry

Salary Range: Minimum $22.00/hour - Maximum $​​​​36.32/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

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